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An Alternative to Dropbox

Posted by on Monday, May 16, 2016

The Dropbox Problem

Since the adoption of BYOD, the movement to cloud technologies has placed today’s leaders in a very complex position. When it comes to an organizations data, there is a desire to give staff the freedom of mobile accessibility. However, in many cases, accessibility breaks some of the core security policies businesses depend on.

In 2013, Dropbox reported a staggering 1 billion file uploads per day. People are accessing information from multiple devices with multiple platforms and doing so anytime, anywhere, on any device.

A 2015 report from Skyhigh revealed that the average employee uses around 28 cloud services. This study is pulled from active user data of over 21 million people. Here’s what they also found:

  • 16.2% of could applications were identified as file sharing solutions
  • 27% of the files being uploaded contained sensitive data
  • Only 7.0% of the 12,000 total cloud applications tracked offered multi-factor authentication and encrypting data at rest

In a different study, 451 Research surveyed over 1000 IT professionals and concluded an over 40% adoption rate of Dropbox and other file sync and share services. Most troubling was that only 18% were paid services -making 22% of the remaining applications unmanaged and uncontrolled. The same survey revealed that 61% of the IT Professionals surveyed had no plans to pay or use a file sync and share service.

The mentioned studies above presents an overwhelming reality that employees are adopting to file sharing and synchronization technologies significantly faster than their employers are allowing. IT admins and leaders are mixed on how to react to towards their staff using technologies like an unmanned personal Dropbox account to share and access corporate data. So what’s the right decision? As IT professionals and leaders work to understand the best-of-breed technologies that fit within the scope of their corporate culture and needs, what’s more important: freedom or security? Perhaps there’s a way to accomplish both.

Consider Egnyte HybridCloud

Egnyte offers a hybrid cloud solution for file sharing. What that means is they combine on-premise and cloud in one solution. This would make a very strong argument that staff utilizing a Dropbox solution would no longer be necessary. For added comfort, no matter what access method (Web browser, mapped drive, FTP, mobile apps), all users must go through an authentication process before accessing their files. IT has complete control over user login behavior with password policy management and can set additional levels of authentication with multi-step login verification. Even after logging in with the correct credentials, user permissions are granularly enforced at every folder and subfolder level.

Egnyte also offers multiple storage deployment models for files of every security classification. Sensitive files, such as financial documents or protected health information, can be stored and accessed behind the firewall on local storage using Storage Connect. Employees can securely access private files without using a VPN or the cloud. Collaborative files, on the other hand, can be stored in Egnyte’s Cloud File Server, easily accessible by internal and external collaborators. Having multiple storage options allows IT to keep data where it belongs, without sacrificing security and privacy.

Profound Cloud has multiple organizations utilizing Egnyte. Whether an outdated file server is on the verge of termination or you’re seeking to deploy a secure mobile file sharing solution, we recommend looking into Egnyte; a leader in an otherwise competitive market.

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